Super 8 Retail Systems, Inc.

Purchasing Admin. Assistant

Responsibilities

Overall Purpose:

 

·         To assist the Purchasing team or assigned category unit with their administrative and operational functions

Major Responsibilities

Admin and Support Functions:

·         Encodes price changes, competitor’s price reports and other relevant product and vendor information

·         Ensures accuracy of information maintained by the system

·         Completes and maintains required files, records and reports

·         Prepares DM’s. CM’s and FOP / FIP forms as instructed by the category manager

·         Records debit and credit memo submitted to the accounting department

·         Prints Purchase Advice and prepares basin ordering for checking or approval of the category manager

·         Processes and sends purchase orders and dispatch advice to the vendor

·         Prints all related Purchasing reports as scheduled

·         Coordinates with stores for all special orders

·         Coordinates with stores and warehouse on items for SDR and inter-branch transfers as instructed by the buyer/s

·         Coordinates with stores and other departments regarding category unit’s operational concerns and relays these to the category manager

·         Ensures that internal and external customer’s request are attended to promptly

·         Schedules vendor meetings and coordinates with internal and external parties to prepare the facilities and complete the reports needed in such meetings

·         Coordinates with vendors regarding logistics and minor operational issues

·         Answers queries, consolidates requirements and keeps active files of potential new vendors

·         Assists in item creation & logging of product samples

·         Assists buyer on marketing operational tasks (eg mailer entries, bundling, sampling & product push permits, authorization letters, etc.)

Team Functions

·         Accepts and performs new responsibilities as dictated by the needs of the department

·         Trains new hires on administrative tasks following the Daily Management System (DMS) of a Purchasing Admin Staff

·         Processes the department’s supplies requisition

·         Provides the Purchasing team or assigned category unit with all the administrative and clerical support they need

·         Orient new hires on supply requisition procedures and how to operate office equipments

·         Relates to immediate manager regarding own development/training & other HR issues

·         Willing to go the extra mile to meet team objectives

Requirements

  • Candidate must possess at least a Bachelor's/College Degree on Business Studies/Administration/Management, Marketing.
  • Preferably Fresh / Entry Level specializing in Purchasing/Inventory/Material and Warehouse Management or equivalent.

  • Candidate must possess at least a Bachelor's/College Degree, Marketing, Business Studies/Administration/Management or equivalent.
  • Applicants must be willing to work in Manila.
  • Preferably Fresh / Entry Level specializing in Purchasing/Inventory/Material and Warehouse Management or equivalent.
  • Full Time position(s) are available.

Additional Information

  • Location: Manila, NCR.
  • Full Time position(s) are available.

Super 8 Retail Systems, Inc.

Unit 507, 508 & 509, 5th Floor, C2 Building, 28th corner 7th Ave. Bonifacio Global City Taguig City, Metro Manila

Telephone : (632) 856-9195

Mobile : 0905-2152783

E-mail Address : careers@super8.ph

Career Site :http://jobs180.com/super8

Facebook page: https://www.facebook.com/super8.ph

Super8 Retail Systems, Inc. operates a chain of grocery retail outlets under the name of Super8 Grocery Warehouse. Its chain of grocery warehouses offers spot-on service and quality supplies at unbeatably low wholesale prices. As such, it has emerged as one of the most promising new players in the retail trading today.

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